Schedule a Report

CREATED: MAY 12, 2016  |  LAST UPDATED: MAY 12, 2016  |   BOOKMARK  |   COPY URL


Scheduling a report is a handy way to automatically download reports taking the hassle out of logging in and searching for relevant reports or remembering to do it along with all the other distractions in the day! If you want to schedule reports to automatically download and/or send download alert by email over a certain time period you can set this up here.

* We are currently working to create a function to schedule reports to send automatically by email.

 Custom reports can be accessed at on demand reports.

Scheduled Reports

We recommend you send files by FTP to protect your data from potential outside security threats, however you have the option to switch this on or off depending on your preference.

* We are currently working to create a function to schedule reports to send automatically by email.


Scheduled Reports Details definitions:

Name: This is the name you create, make sure to include detail that will make searching and identifying the report easy

Status: Select this to make the report schedule Active or Inactive

Description: Optional – you can add notes that may be useful to the wider team

Schedule: Select from the drop down menu for period

Time to export: Set the download/send time


Scheduled Reports Export Settings definitions:

System Reports: Select from the standard reports in the drop down menu

StartDateTime (DateTime): The date you want the series of scheduled downloads/sends to begin

EndDateTime (DateTime): The date you want the series of scheduled downloads/sends to complete.

Custom Reports: Select the radio button and select from the drop down menu


Scheduled Reports FTP Details definitions:

Enable FTP Option: Click to switch this on or off

Server: Enter the domain name of the server that will be receiving the download

Username & Password: Enter user details here to allow access

Folder Location: Enter the file directory location where you want the file to appear on the server

Filename (Optional): You can choose a location file name here

File Extension: Select CSV from drop down


Scheduled Reports Notification definitions:

Email notification: Click to switch this on or off

Email: Enter the recipient email address. Separate multiple email addresses with coma

Subject: Enter the Email subject line here

Success message: E.g.: The scheduled report "Top Performing Campaigns" has successfully downloaded to the file

location: Sharedrive/Marketing/Reports/TopPerformingCapaigns

Failure message: E.g.: The scheduled report "Top Performing Campaigns" has failed to download please investigate.


How to schedule a report for download to FTP & Email alert to recipient:

  1. Select Reports from the top menu
  2. Click Scheduler in the left menu
  3. Click green Create button
  4. Complete the details tab with the relevant details and click the Status button to make Active
  5. Complete the export settings tab – select System Reports (standard) or Custom Reports
  6. Complete the FTP Details tab
  7. If you want to enable the report to send via FTP select ON for Enable FTP Option
  8. If you want to activate email notifications complete the final tab and enable.
  9. Click the blue save button


On Demand Reports

Come here to easily search and run standard or custom reports on demand.

How to run an On Demand Report:

  1. Select Reports from the top menu
  2. Click scheduler in the left menu
  3. Click On Demand Reports
  4. Click the green 'Run A Report Now' button at the top of the window
  5. Create a name for the report
  6. Select custom or system reports & set the date range
  7. Click the blue 'Run Report button'
  8. Go back to the Scheduled Reports page to see your report in the list
  9. You can download or delete the report from here